Eligible Expenses for Speaker Tours PDF Download
Eligible Expenses for Speaker Tours
Science Atlantic speaker tours within the Atlantic Provinces; support is for travel expenses of
the speakers. The host institution is expected to cover all local expenses such as meals and
accommodations while the speaker is visiting that location. Where necessary, accommodations
en route may be covered by Science Atlantic.
The Science Atlantic Speaker Tour Program offers financial support to notable scientists to
allow them to travel around the Atlantic region presenting lectures at various Science Atlantic
institutions. Costs for the program come from the annual budget of the Board. Recoverable
costs are those incurred while the speaker is travelling between institutions on his/her itinerary.
The Speaker Tour Program is not intended to be used as a supplement to the annual
departmental budget of the host institution; rather, it is intended for the benefit of a number of
Atlantic institutions. Consequently, each speaker is expected to travel to at least three
institutions to present lectures on a Science Atlantic-sponsored tour.
● After the lectures have taken place, speakers will be reimbursed by submitting their
expenses (with original receipts) to the Speaker Tour Coordinator who will, in turn, pass
the claim on to the Executive Director for review and processing.
Examples of recoverable expenses are:
● mileage at the Science Atlantic rate per kilometer (if using a private vehicle)
● meals while travelling between lecture locations
● gas and car rental expenses (if using a rental car)
● accommodations while on the road
● other reasonable expenses incurred while travelling
Examples of expenses which are not recoverable are:
● a reception/dinner in honour of the speaker and hosted by the host institution
● local costs incurred by the speaker (meals, etc., are to be covered by the host)
● the travel costs of one scientist to visit one university