Institutional Representative Job Description

Institutional Representative Job Description PDF Download

Institutional Representative Job Description

Responsibilities:

As a Member of the Science Atlantic Governing Body:

● Support the mission of Science Atlantic and adhere to the organization’s policies and

Code of Conduct.

● Participate in discussion and activities that support the mission of Science Atlantic.

● Stay abreast of Science Atlantic activities.

● Participate in the Annual General Meeting (November).

● Exercise your vote as the institutional representative for your organization with diligence.

● Act as an ambassador to share information about the organization with university

administrators and potential partners and sponsors.

In Support of Institutional Committee Representatives:

● Ensure that Department Chairs are aware of Science Atlantic and the duties of their

department’s Science Atlantic representative.

● Ensure that Department Chairs support their Science Atlantic representative in fulfilling

their Science Atlantic duties. This may include financial support for travel to conferences,

recognition of time required, and recognition of service contribution.

● Ensure representatives for each relevant Science Atlantic committee are in place and

that the Science Atlantic office is informed of changes. Work with Department Chairs as

necessary.

● Host an annual meeting for Science Atlantic representatives to explain their roles and

responsibilities and to share Science Atlantic news. Consider including Department

Chairs to inform them of Science Atlantic activities and the role of their department’s

representative.

● If necessary, work with Science Atlantic to determine a course of action regarding

Member Code of Conduct issues.

In Support of Science Atlantic Conferences and Conference Organizers:

● General conference support

○ In September, distribute and post the Annual Conference poster.

○ Support students, as is feasible, to attend Science Atlantic conferences held at

other institutions.

● When a conference will be hosted on your campus:

○ Connect with the organizing committee as soon as possible to discuss your

institution’s and Science Atlantic’s policies, in particular regarding legal

responsibilities (such as when signing contracts with suppliers).

○ Review conference budgets and provide feedback; this may positively impact the

overall financial standing of the conference.

○ Help conference organizers set up a university financial account through the

Dean’s office.

○ Advocate for conference web spaces, meeting room spaces, and other in kind

support for hosting a conference, such as ensuring the event is covered under

the institution’s event liability insurance, with the support of Science Atlantic as

necessary.

○ Check in with organizers periodically leading up to the conference.

○ Provide assistance (financial, advocacy, advice) in the case of a conference

deficit.